Privacy Policy

This Privacy Policy explains how Accounting Technologies Limited (“Accounting Links,” “we,” “us,” or “our”) collects, uses, shares, and safeguards personal and business data provided by users of Accounting Links (www.accountinglinks.io), our web-based accounts payable platform hosted in the United Kingdom.

About

Accounting Technologies Limited
20-22 Wenlock Road
London, England, N1 7GU
United Kingdom

Scope of This Policy

This policy applies to all users of the Accounting Links platform, including businesses, accountants, suppliers, and freelancers. By accessing or using the platform, you consent to the data practices described in this policy.

Data Collection

We collect and process the following categories of information:

• Full name, email address, and phone number
• Business name, registration number, and tax identification number
• Physical and billing addresses
• Bank account details
• Invoice and payment-related data (e.g., line items, amounts, and dates)
• Files or documentation uploaded to the platform
• IP address, browser details, and device metadata
• Usage analytics

Methods of Data Collection

Data is collected through:

• Web forms and onboarding flows completed by users
• Third-party integrations with services such as Xero, QuickBooks, Wise, and Revolut
• Cookies and web analytics tools
• Manual input by authorised support personnel, if required

Purpose of Processing

We process your data to:

• Generate draft payments within your banking platform
• Generate draft invoices within your accounting platform
• Authenticate identity and verify business credentials
• Meet legal and regulatory obligations (e.g. anti-money laundering)
• Monitor and report on business expenditure
• Improve platform functionality and user experience
• Send essential non-promotional communications

Note: Accounting Links does not process or transfer funds. All payments are created as drafts within users’ own banking systems.

Legal Bases for Processing

We process data based on:

• Performance of a contract
• Compliance with legal obligations
• Legitimate interests (e.g. fraud prevention, system security)
• Consent (for non-essential cookies and certain analytics features)

Data Sharing

We may share your data with trusted third-party services to enable core platform functionality (e.g., generating draft invoices or payments). These include banks and accounting software providers.

We do not sell or rent your data to third parties.
Some integrated services may store data outside the UK. Where applicable, we ensure appropriate safeguards are in place (e.g. Standard Contractual Clauses or equivalent protections).

Cookies and Analytics

We use essential cookies and tools like Google Analytics to analyse platform usage and performance.

We do not use advertising or behavioural targeting cookies.

Data Retention

We retain your data for as long as your account is active and for up to six (6) years after account closure to meet legal, tax, and regulatory obligations. After this period, your data will be securely deleted or anonymised.

Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data
• Request correction of inaccurate or incomplete data
• Request deletion of your data, subject to legal constraints
• Object to or restrict processing
• Withdraw previously given consent

To exercise your rights, contact us at: privacy@accountinglinks.io

Data Security

We implement strong technical and organisational safeguards, including:

• Encrypted connections (HTTPS)
• Secure, compliant cloud infrastructure
• Regular security reviews and audits

Our platform complies with the UK Cyber Essentials Scheme.

Children’s Privacy

This platform is not intended for use by individuals under 16. We do not knowingly collect data from children.

Updates to This Policy

We may periodically update this Privacy Policy to reflect changes in our platform or applicable laws. When material updates are made, we will notify users via email and on-platform banners.

Continued use of the platform after updates constitutes acceptance of the new policy.

Contact

For privacy-related enquiries or requests, please contact:
privacy@accountinglinks.io
Accounting Technologies Limited
20-22 Wenlock Road
London, England, N1 7GU
United Kingdom

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