Terms of services

1. Overview of the Platform

Accounting Links is a web-based accounts payable automation tool that helps businesses:

• Send and receive invoices
• Generate draft payments
• Track supplier onboarding and payment status
• Reduce fraud risk via secure submission workflows

Note: Accounting Links does not process or transfer funds. All payments are created as drafts in your connected banking environment.

2. Eligibility

To use Accounting Links, you must:

• Be at least 18 years old
• Have authority to bind the business or organisation you represent
• Provide accurate and complete information during onboarding

3. User Accounts and Security

You are responsible for:

• Maintaining the confidentiality of your login credentials
• All activity that occurs under your account
• Notifying us immediately of any unauthorised access

We reserve the right to suspend or terminate accounts that compromise platform integrity or violate these Terms.

4. Acceptable Use

You agree not to:

• Use the platform for unlawful, fraudulent, or harmful purposes
• Upload viruses, malware, or harmful scripts
• Interfere with the platform’s security, availability, or performance
• Scrape or attempt to reverse engineer any part of the platform
• Misrepresent your identity or the identity of your business

5. Third-Party Integrations

You may connect your Accounting Links account with services like Xero, QuickBooks, Revolut, or Wise. When doing so:

• You authorise us to access relevant data for functionality (e.g. invoices, supplier info)
• You remain bound by the third-party’s own terms and privacy policies
• We are not liable for failures or breaches caused by those third-party systems

6. Intellectual Property

All intellectual property related to the platform (code, designs, trademarks, etc.) remains the sole property of Accounting Technologies Limited. You may not copy, resell, or redistribute the platform or any part of its design or underlying software without our written consent.

7. Payment & Subscription

Access to the platform may be subject to a subscription fee, charged monthly or annually depending on your chosen plan.

• Fees are billed in advance and non-refundable except as required by law
• We reserve the right to change pricing with prior notice
• Failure to pay may result in suspension or termination of your access

8. Data Protection & Privacy

Our handling of your data is governed by our Privacy Policy.

We process data:

• For the performance of our services
• To comply with legal obligations (e.g. AML compliance)
• With your consent where applicable (e.g. non-essential cookies)

You retain ownership of your data and may request deletion subject to legal retention requirements.

9. Termination

You may terminate your account at any time by contacting support. We may suspend or terminate your access immediately if:

• You breach these Terms
• You use the platform in a way that causes harm to us or others
• We are required by law or regulatory authorities

Upon termination:

• Your access to the platform will cease
• Your data will be retained and/or deleted in accordance with our data retention policy

10. Disclaimers

The platform is provided “as is” and “as available”. We do not guarantee:

• That the platform will be error-free or uninterrupted
• That all fraud will be prevented
• That integrations will work at all times

We disclaim liability for loss of profits, data, or business arising from your use of the platform, except where required by law.

11. Limitation of Liability

To the maximum extent permitted by law, our total liability to you for any claims related to the platform is limited to the amount you paid us in the previous 12 months.

Nothing in these Terms excludes liability for death, personal injury, or fraud.

12. Governing Law

These Terms are governed by the laws of England and Wales. Any disputes arising from or related to these Terms shall be subject to the exclusive jurisdiction of the English courts.

13. Updates to These Terms

We may update these Terms occasionally. When we do, we will:

• Post the updated version on our website
• Notify users of any material changes via email or in-platform alerts

Continued use of the platform after updates constitutes acceptance of the revised Terms.

14. Contact

For any questions about these Terms, contact:
legal@accountinglinks.io
Accounting Technologies Limited
20-22 Wenlock Road
London, England, N1 7GU
United Kingdom

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